Your privacy is critically important to us. As owner and operators of Scrum Mate we, Adaptive Consulting Ltd. have a few fundamental principles:
If you have questions about deleting or correcting your personal data, please contact our support team at firstname.lastname@example.org.
"You" or "your" refers to the individual who uses this website, features, and services, or accesses available information, or engages with us directly by email, in-app chat or telephone.
Scrum Mate obtains information about individuals when you visit this website or contact us directly about becoming a customer or obtaining other information, when you register for a new account.
When you register for a new account, you become a data controller responsible for everything that is stored under that account, as well as for management and lawful processing of personal data, including personal data of any users you invite.
During registration we collect some personal information which includes your email address, name and IP address of the computer you are connecting from, the website you are coming from and information about the referring search engine phrase or marketing campaign details. We need this information to provide the service to you.
When you invite others to join your organization on Scrum Mate, we send an invitation email to the email addresses and their first name you provided. The information you provide is stored and used to personalize and send the invitation email to the invitee.
Organization owners and administrators have access to all information about people invited to their organization on the "Users" page, where it can be corrected or removed if needed. Organization owners can't delete the data of invited users. Only the person connected to an individual account can delete their own data from Scrum Mate.
As the core functionality of the Scrum Mate service, we store and process the content you provide and make it accessible to you and other people that you've shared it with. Examples include names of the boards you create, the content you put on stories and tasks, files you attach and comments you make.
We do not pre-screen or claim any rights of ownership to such content, but it's your responsibility that it's legal for you to post it. You retain all rights to the data you provide, even though this data may be sent and stored using the hardware, software, storage, networking and related technologies that belong to third-party vendors.
Please bear in mind, that organization owners and administrators can limit or revoke your access to the content you've provided, and you may not be able to get it back. Also, if the provided content includes personal data of others, as a data controller you or your account owners are solely responsible for the conformance with any applicable privacy laws and regulations.
As long as you have access to it, you can usually update and delete your content through interacting with our service, usually in a manner similar to the one you've originally used to post the content.
Other users of organization with access to the same workspaces (boards or backlogs) may also be given the option to modify or delete the content you have provided, given they have sufficient access permissions.
Organization owners and administrators can always gain access to, modify, and delete content posted on the account.
We store and process any support enquiries you make, as well as any other communication you make with us.
We understand and preserve the privacy of such enquiries, but also reserve the right to publish them after sufficient anonymization on public channels such as social feeds or our "Support" pages in order to gather feedback or facilitate resolution of similar issues by other users.
When you subscribe to a Scrum Mate plan, our third-party payment processors will collect and store your billing address and credit card information.
We receive and process some of the information you provide to the payment processor, i.e. the country of credit card issuance, card's expiration date and the billing address you have entered.
We may use it i.e. for credit card fraud screening, or to assign the payment to an appropriate source country for EU VAT purposes.
On no occasion we store or have access to the full credit card number you have provided.
To issue tax invoices for the service, we need to store and process your invoicing details. You can access and modify this information when needed on the "Subscription and payment" section on settings page.
Scrum Mate use FullStory's (https://www.fullstory.com), Amplitude's (https://amplitude.com) and Intercom's (https://www.intercom.com) service to collect behavioral patterns across the application pages.
During the very first session on Scrum Mate web app, we collect and we may analyze your interactions with Scrum Mate and we also have information about the data you entered when using the service (detailed behavioral data). The sole purpose of collecting behavioral data is to improve our onboarding experience and shorten the learning time for new users.
After the very first session, we still collect statistical data about what features of Scrum Mate you use, but we collect no information about the data you entered when using these features.
When you use Scrum Mate, our servers automatically record information ("log data"), including information that your browser sends whenever you visit our Website. This log data may include your web address you came from or are going to, your device model, operating system, browser type, unique device identifier, IP address, mobile network carrier, and time zone or location. Whether we collect some or all of this information often depends on what type of device you're using and its settings. For example, different types of information are available depending on whether you're using a Mac or a PC, or an iPhone or an Android phone.
To learn more about what information your device makes available to us, please check the policies of your device manufacturer or software provider.
If your browser is configured to accept cookies, we may collect non-personally identifiable information passively using "cookies" and "page tags".
"Cookies" are small text files that can be placed on your computer or mobile device in order to identify your Web browser and the activities of your computer on the Scrum Mate Service and other websites.
"Page tags," also known as web beacons or gif tags, are a web technology used to help track website or email usage information, such as how many times a specific page or email has been viewed. Page tags are invisible to you, and any portion of the Scrum Mate service, including advertisements, or e-mail sent on our behalf, may contain page tags.
You do not have to accept cookies to use the Scrum Mate Service. If you reject cookies, certain features or resources of the Scrum Mate Service may not work properly or at all and you may have a degraded experience.
To learn more about cookies; how to control, disable or delete them, please visit http://www.aboutcookies.org. Some third party advertising networks, like Google, allow you to opt out of or customize preferences associated with your internet browsing. For more information on how Google lets you customize these preferences, see their documentation.
Scrum Mate is not directed to children under (13) years of age and we do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will promptly delete such personal information from our systems.
We receive information about you from other Service users, from third-party services.
Other users of our service may provide information about you when they submit content through the service. For example, information may be submitted about you by other user in comments, user story and task descriptions.
We receive information about you when you or your organization admin integrate or link a third-party service with our service. For example, if you create an account or log into the Scrum Mate using your Google credentials, we receive your name and email address as permitted by your Google profile settings in order to authenticate you.
You or your organization owner or administrator may also integrate Scrum Mate with other services you use, such as to allow you to access, store, share and edit certain content from a third-party through Scrum Mate.
We may use information that we collect about you, including personal information, to:
We will use your information to provide our services to you; to manage your projects; to manage your account; to respond to your inquiries; and for other customer service and support purposes.
We will perform research and analysis about your use of, or interest in, our products, services, or content. We do this to help make our products better and to develop new products.
We may send you service and administrative emails to ensure the service is working properly. We will also email you regarding your personal to-dos. These messages are considered part of the service and you may not opt out of these messages.
Subject to your opt-out preference, we may send you emails about new product features or other news about Scrum Mate or on topics we think would be relevant to you. You may opt out of receiving these communications at any time. Visit the Your Rights and Choices section below.
We will also use your information to respond to your questions or comments.
We may contact you to inform you about changes in our services, our service offering and other important service related notices, such as changes to the Policy or about security or fraud notices.
We will use your information to protect our rights and interests as well as the rights and interests of our users and any other person, as well as to enforce this Policy or our Terms of Service.
We may use your information to comply with applicable legal or regulatory obligations, including informal requests from law enforcement or other governmental authorities.
We rely on the following legal grounds to process your personal information:
We may use your personal information as described in this Policy subject to your consent. To withdraw your consent, please contact us at email@example.com. You may also refrain from providing, or withdraw, your consent for cookies. Please see Your Rights and Choices below for more information on opt-outs.
We may need to collect and use your personal information to perform our contractual obligations.
We may use your personal information for our legitimate interests to provide and improve our services. We process information on behalf of our customers who have legitimate interests in operating their businesses. We may use technical information as described in this Policy and use personal information for our marketing purposes consistent with our legitimate interests and any choices that we offer or consents that may be required under applicable law.
You have certain choices available to you when it comes to your information. Below is a summary of those choices, how to exercise them and any limitations.
You have the right to request a copy of your information in a structured, electronic format. You may contact us as at firstname.lastname@example.org to request a copy of your information. Users with the appropriate access rights can export content (such as user stories and tasks) from Scrum Mate to a Microsoft Excel spreadsheet.
Settings page in Scrum Mate gives you the ability to access and update your account information, such as name, profile photo and company you work for.
Upon your request, our support team anonymize all stored personal data about you, so it will be impossible to identify you and to connect any information you provided with you.
Please note, that we may need to retain certain information for Tax record keeping purposes, to complete transactions or to comply with our legal obligations.
Regarding content you provided, the "delete" option on the content you or others have provided to the service, the underlying data will usually be only marked as deleted. It may remain accessible to you and others, and subject to recovery.
In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so. For example, if you believe a Scrum Mate account was created for you without your permission or you are no longer an active user, you can request that we anonymize your account as provided in this policy.
When you make such requests, we may need time to investigate and facilitate your request.
We usually don't send promotional emails. You may opt out of receiving emails from us by using the unsubscribe link within each email or by contacting our support team.
We operate globally and primarily store and process your information on a cloud infrastructure physically located in the United States and the European Economic Area (EEA). By using the service, you understand and accept that your personal data may be stored and transferred internationally.
Whenever we appoint international data sub-processor or a third-party service, we take steps to ensure adequate protection of your rights and ensure its conformance to the industry best standards and practices. This includes, where applicable, conformance with the EU-US Privacy Shield Program and Model Contractual Clauses.
Scrum Mate and its third-party service providers have implemented and maintain commercially reasonable technical and organizational security measures designed to meet the reliability and confidentiality of data.
However, we cannot guarantee that unauthorized third parties will never be able to defeat those measures to access your data for improper purposes. You acknowledge that there are risks inherent in Internet connectivity that could result in the loss of your privacy, confidential information and property.
We currently use the following third-party suppliers to assist in connection with the services.
We may need to update this policy from time to time. We encourage you to periodically review this page for the latest information on our privacy practices.
This Policy was last updated on May 25, 2018.